Visitor Management Systems Australia

Circle Solutions is an industry leader in the Registered Club segment, offering venues, Retired Service Leagues (RSL’s) and clubs across Australia visitor management hardware and software solutions to facilitate their visitor registrations and clubs’ entry into the digital world.

Capturing your visitor data electronically allows you to understand the who’s and where’s of visitors and allows you to connect this information with existing operational systems, whist allowing you to meet compliance requirements of various regulatory bodies.

We are recognised across the industry as specialised visitor management system providers, specialising in driver licence and ID scanning capability, QR code check-ins and touch screen sign-ins, allowing quick and secure entries to your venues.

On a broader note, we can facilitate integration with marketing platforms to power your membership conversion, retain customers and increase visitation.

Partner with us today to see how we can power your business.

Features we provide

Visitor management

Get your visitors in the door quickly. Scan your Visitor’s ID or photo card in 4-5 seconds, capture contact information, print them a sign in slip and send them on in. Our Venue Visitor Management functionality caters for temporary members, affiliate memberships and member guests. Visitors can also use their digital licence to sign in. Sign out by docket ID or barcode – we’ve got it covered.

Member Sign In

COVID has seen a need for venues to record electronically member venue entries. CircleScan allows venues to swipe membership cards or scan digital memberships from a club app entries and exits at venue. You can also print a docket for the member to keep on them!

Capture Patron Contact Details

Retain visitor phone numbers and confirm address details with ease. Supported by in depth reporting, your venue will always have the necessary information on hand in the event of a COVID case at your premises.

Auto Address API

For manual entries, get access to an auto address completion feature via CircleScan. This allows your venue to remain compliant with radius checks and prevents people entering from lock down areas.

Contractor Management

Check contractor invoices quickly and simply against your electronic sign-in and sign-out reports. Photo ID scanning means you will know who is on your premises at every moment of every day. Run on the spot Evacuation Reports from terminals at will.

Manage Self Excluded and Banned Patrons

CircleScan allows patrons to be flagged as self-excluded or banned, preventing them from gaining entry to your venue and interacting with staff. Email alerts can be triggered (featuring a photo) which can be sent to security to manage the situation.

Ban Central Server

Share your ban lists quickly and easily across all venues in your group (soon to be expanded to self-excluded members.) Once a patron is banned from one venue, they can be banned from all venues.

Further to this, Circle has worked with third party suppliers to facilitate banning unruly patrons across competing venues and regions. Contact us today to find out more.

Functions & Events

Create functions and events and allow guests and members to scan on entry. Load in the events in advance and track attendance seamlessly.

Cloakroom Tickets

Print cloakroom tickets for members and guests to safely secure their items. Tickets can be automatically date and time stamped with venue terms and conditions printed on the docket.

Scan 2 Join

Streamline your membership joining process. Scan ID’s and send the information straight to your membership system. Remove paper forms and save time. You can also print QR codes at the base of the docket to encourage members to download the club’s app.

Clients partnered with us

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What our clients say about us

Cronulla RSL went through a significant renovation several years ago which has increased their foot traffic quite substantially. The club needed to get people through the door quickly and efficiently, especially during its peak times. Circle Solutions has provided that solution for the club along with a well-supported system that enables you to fully utilise its functionality for many areas of your business. I have now worked with Circle at several clubs and cannot recommend the system enough.

After looking at various options & suppliers we settled on Circle Solutions based not just on the product but the feedback from other Club Managers.

From the date of install we have had a great relationship and was integral to our ‘COVID Safe Plan’. It is easy to use with stable software and eye catching hardware, the back office functionality and reporting is excellent.

The product supplied by the team at Circle Solutions is first class. I deal with a lot of contractors and suppliers and I have found that the customer service provided is fantastic ‐ nothing is an issue.